Heesab accounting automation

QuickBooks Automation

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Heesab turns invoices, deposits, and reconciliation files into reviewed workflows your team can trust: exceptions stay visible, routine work moves faster, and every action leaves an audit trail.Move invoices, deposits, and recon work through reviewed workflows with exceptions visible and every action recorded.

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First month free for setup; card required. $99/month for the first QBO company file, then $50/month for each additional company file.

$0.00recon target after operator review
Holdunknown vendors and unusual amounts
Proveposting and extension actions recorded
Recon Check-Off AssistStatement rows matched to QBO rows
Live demo
qbo
SAMPLE RETAIL LLC
Navigate. Find transactions, contacts, help, reports, and more.
Chart of accounts / Bank register / Reconcile

Operating Account - 4832

Statement ending date: September 30, 2026

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$8,095.23Statement ending balance
-
$8,095.23Cleared balance
+
$0.00New deposits
!
-$8,095.23DIFFERENCE
-$6,812.10DIFFERENCE
-$1,990.94DIFFERENCE
-$1,572.65DIFFERENCE
-$1,500.01DIFFERENCE
$0.00DIFFERENCE
Statement ending date Clear filter / View all PaymentsDepositsAll
DateTypeRef no.AccountPayeePaymentDeposit
09/04/2026Check8801PayrollPayroll Service$1,283.13
09/09/2026DepositDEP-119SalesStore Deposit$4,821.16
09/10/2026Bill Payment8842A/PCity Utilities$418.29
09/15/2026CardACHFeesMerchant Processor$72.64
09/18/2026DepositDEP-120SalesStore Deposit$1,500.01
Heesab Recon ExtensionConnected
Statement rows matched18
Exceptions held2
Difference is now $0.00

Real dashboards for the work behind the books.

Made-up screenshots below show the product direction: exception queues, posting control, deposit forms, and reconciliation status in one operating surface.

Invoice queue7 auto-approved
12needs review
38posted this month
96%trusted routine reads
Riverside Office Supply$418.29Needs map
Metro Fuel$1,204.77Auto-post
First Carolina$826.40Review cap
Employee formsReviewed
Store 142$7,245.89Ready
Store 118$5,018.22Review
Recon summaryDifference $0.00
Operating account18 rowsChecked
Exceptions2 rowsHeld

Built for the messy data-IN work generic tools leave behind.

Heesab focuses on getting source documents and business-specific workflows into QBO correctly, not replacing your accountant or moving money.

01

Bills from vendor invoices

Read invoices from email attachments, map vendors and accounts, then post routine trusted Bills.

02

Paid-now Purchases

Handle check, ACH, card, and other vendor payment workflows with the correct paid-from account.

03

Forms and company inputs

Turn reviewed employee or manager submissions into balanced QBO-ready posting lines.

04

Recon Check-Off Assist

Compare bank statements to QBO reconcile rows, expose exceptions, and check matched rows with explicit approval.

Conservative by design.

Heesab writes to accounting systems, so every automation path keeps human review, tenant isolation, and auditability close at hand.

Review first

Unknown vendors, missing mappings, amount limits, and unusual items stay in the exception queue.

Tenant locked

QuickBooks environments, company files, extension activation, and dashboard access are tenant-scoped.

Audit trail

Posting, entitlement, review, and reconciliation events are recorded for operational follow-up.